Tag Archives: global

How to Manage the Chaos of Change

“Change is hard because people overestimate the value of what they have—and underestimate the value of what they may gain by giving that up.”
— James Belasco and Ralph Stayer
Flight of the Buffalo (1994)

With reorganization, there is a lot of uncertainty—here are a few ways to manage it. These tips are useful for any changes in your life:

Meditate: There is enough research on the benefits of meditation. For most working parents, the challenge is finding the time to do it. Even a five-minute meditation will have a positive impact on you. Try and find a time that works for you—any time during the day works.

Exercise: Exercise is as important as meditation. Find the time to fit some cardio, strength training, and yoga into your schedule. Here’s my article on How to Fit in Exercise While You Work Remotely.

Plan your days: Set aside the first 30 to 40 minutes of each day to plan your day. I have used this strategy for a while, but with the changes and everything being a priority at the same time, it has become even more important. I pick the top three items I need to complete on a particular day, both professionally and personally.

Take breaks: Breaks build resilience. After exercising, you need rest; the same is true with work. After some focused work, you need to take a break—even if it is only for ten minutes. As telecommuters, this is harder, but add it to your calendar and stick with it.

Sleep: Stress has a direct impact on sleep. Ensure you are getting enough rest to be productive during the day. If you are having sleep challenges try these poses to help you sleep better.

Be flexible: You need a plan to continue forward, but you also need to be flexible to accommodate the changes. Your priorities can change based on the demands of your project or management needs. Account for that in your schedule. One option is to keep your Friday afternoons open, and use that time to catch up or address any urgent request that has come up.

Ask questions: Sometimes, the deadlines imposed on you may be due to someone else’s work style instead of a true urgency. Identify team members who have a tendency to set unrealistic timelines and ask questions. Ask for a specific due date and notice due to other priorities.

What tips have worked for you? Please share at: info@telecommuterstalk.com

In-Person Conversations to Have During Reorganization Phases

Reorganization means changing how everything works. Change is good, but also creates a reason to be more vigilant about your career, your priorities, and your focus on growth. Change can be a time to ask what you want from your career.

During my recent in-person meetings, we had a few of these conversations that I want to share with you:

What is your new role?: Get clear directions on your roles and responsibilities for the new assignments. Use a Gantt Chart or MS Project for you and your new team. Account for schedule changes, hours of operations, additional meetings, and time zone impacts.

What are the other team members’ roles?: If your new responsibilities entail a leadership role, understand the roles of each person on your team and the extended team. If it is a global team, understand their location, time zones, and culture.

What is the transition plan?: If you are taking over an existing project, ensure that you ask for a transition plan with the latest updates on each section of the project. I have used Excel for this purpose with success.

What is the transition timeline?: In addition to the plan document, you will need to agree on the duration of the transition. If you will be managing a complex project, account for a few months of transition. New items will come up just when you think you have wrapped your head around the various pieces of the project.

When is the transition meeting?: Meet with your manager and teammates involved with the transition. Have the document updated and ready to share. Review the document, and confirm that both managers and employees understand the tasks and approve of the plan.

What communication channels do we use?: Decide on one or two communication channels for urgent situations. Find out what works for the team, and, if possible, come up with one channel that works for everyone.

Please share additional tips that you may have at: info@telecommuterstalk.com

How to Manage Organizational Changes as a Telecommuter

Change always comes with opportunities. Professionally, there are many changes happening for me right now. I have the opportunity to do new work, find a new position, and create new connections. I want to take this opportunity to share with you what I am learning as part of this process.

Speak Up: Make sure that you speak up and share your thoughts on your part of the project or the overall plan as transitions are underway. It is best to provide input when you can make an impact—which is at the beginning. As a remote employee, you will need to be even more vocal than usual to make your case.

Ask Questions: Transition is a time of flux, and you need to ask clarifying and direct questions for you to understand the impact on your job. Managers are usually able to discuss some information; if they cannot discuss it, they can inform you of the same.

Stay Connected: Continue your conversations with your manager during one-on-one meetings. Lync your teammates and stay informed. Attend all the meetings that discuss the changes in your organization, since they will have an impact on you, even as a remote employee.

Update Resume: If you are looking for new opportunities, update your resume and add search agents to your company’s internal HR site. Alerts will give you access to new job openings right in your inbox. Continue talking with your mentor to work on your next steps.

Avoid Rumors: Being remote can work to your advantage, since you are not physically there to stop and listen to the conversations going on in the office. Try not to get pulled into the rumor mill. If you have questions, ask them directly to your management chain, since they will have the most accurate information.

Change is the only constant, and we need to keep going! Please share any suggestions that have worked for you at info@telecommuterstalk.com.

7 Guidelines for Global Project Management

In our global business environment, we work with people from different backgrounds. To be an effective team, we need to focus on proactive project management.

Here are a few tips I have learned during my career as a global project manager:

  1. Relationships:Relationships always matter, but it is more involved with a global team. When you start a global project or if you join the project mid-way, make sure to take the time to build relationships first. Engage the group and have a few minutes of general conversations before you jump into the project details. Take the time to learn about the people and cultures as you build those relationships.
  2. Goals:Once you have the initial connections, start working on and sharing goals for the project and its strategic importance, verbalizing the information and ensuring that you also create visuals with the same information. You will have both visual and auditory individuals on your team. Sharing the information via multiple channels will guarantee that you are communicating the goal clearly.
  3. Roles and Responsibilities:Create a document outlining what the key roles are, either via a RACI chart of a visual using MS PowerPoint. The main purpose is to confirm that the whole team understands what their role is on the team and how they are going to contribute.
  4. Timelines:I use MS Project to include all the key tasks in a document. You can also use Excel if that works better for you. Keeping track of who needs to do what and by when will keep the project in order and clarify the responsibilities for the team.
  5. Time Zones:Be proactive about the various time zones you’re working with and find a balance when you are trying to set up meetings. Make sure that early morning or late night calls are spread out among the various time zones.
  6. Respect:Global projects are usually longer, more complex, and come with added pressure. Despite these challenges, make sure to keep respect. Timelines can move and project scope can change, but once you lose respect, you cannot get it back.
  7. Celebrate:When you reach major milestones on the project, celebrate them in ways that the whole global and virtual team can enjoy.

Project management is about people helping you meet the goals. Invest in the relationships, and the team will achieve its goals.

What has worked for you as a project manager? Please share by emailing info@telecommuterstalk.com.